Who we are

The website available at https://spectralrecycling.ispan.edu.pl/ (hereinafter referred to as the website) is the digital asset of the Institute of Slavic Studies, Polish Academy of Sciences.

What personal data we collect and why we collect it


Various forms are available on the website, some of which are launched occasionally. In any case, the website registers the IP number of the person completing the form and requires an e-mail address. Some forms require additionally the first and last name and allow entering other personal data (e.g., address of residence).


If you select “Remember Me”, the login details will persist for 2 weeks. The login cookies will be removed upon logging out.

The website uses cookies for Google Analytics to track and report website traffic (for more about Google Analytics privacy policy, see https://support.google.com/analytics/answer/6004245?hl=en).

Several other cookies may be installed on your device, which are associated with storing the language settings of the website and browsing the content. These cookies do not contain personal data.

Embedded content from other websites

The website may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if you visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor interaction with that embedded content, including tracing interaction with the embedded content if you have an account and are logged in to the other website.


IP addresses are used by Google Analytics, but the website instructs this service to mask IPs (https://support.google.com/analytics/answer/2905384?hl=en).


For security and auditing purposes, a record of all actions and changes within the website will be recorded in audit/security logs. The logs also include the IP address from which you accessed the website.

Who we share your data with

Your data collected when filling out forms is not shared outside. However, the Institute may share some data with other entities, e.g., to perform statutory tasks, about which you will be informed.

The website is scanned for potential malware and vulnerabilities by Sucuri’s SiteCheck. We do not send personal information to Sucuri; however, Sucuri could find personal information posted publicly during their scan. For more details, please see Sucuri’s privacy policy: https://sucuri.net/privacy/.

How long we retain your data

Additional personal data being provided along with other forms are kept for the time necessary to perform statutory tasks or conduct administrative activities. You can inspect, correct, or delete your personal information by contacting the website administrator.

Audit/security logs are kept for up to 12 months.

How we protect your data and what data breach procedures we have in place

The website uses SSL/HTTPS. This encrypts user communication with the server to ensure that all data remain private and integral.

In case of a data breach, administrator will inform affected users about unauthorized use of their personal data.

What rights you have over your data

You can also request that we erase the personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, security purposes or to perform statutory tasks.

Changes to this privacy policy

We reserve the right to make changes to this policy. Major changes will be described accordingly.


If you have questions about this policy, please contact website administrator at spectralerc@ispan.edu.pl.

The policy was last updated on 2023-03-27.